Office Administrator - PT Kaivalya (Ubud, Bali)

Join PT Kaivalya in the heart of Ubud, Bali, where professional growth meets paradise! We're seeking a detail-oriented Office Administrator to support our dynamic team in maintaining seamless daily operations. This role offers a competitive salary and the chance to thrive in a vibrant, international workplace.

As our Office Administrator, you'll be the backbone of our operations, ensuring everything runs smoothly behind the scenes. You'll handle a variety of tasks, from managing office supplies and coordinating meetings to assisting with administrative projects and maintaining our digital records. With PT Kaivalya's commitment to excellence, you'll have the opportunity to grow your skills and contribute to a company that values innovation and collaboration.

📋 Tanggung Jawab Pekerjaan

• Managing office supplies, equipment, and inventory to ensure optimal functionality and cost efficiency.
• Scheduling and coordinating meetings, both in-person and virtual, using tools like Microsoft Teams and Google Calendar.
• Assisting with administrative projects, including data entry, document management, and record-keeping using Microsoft Office Suite and Google Workspace.
• Providing exceptional customer service to visitors and clients, ensuring their needs are met promptly and professionally.
• Maintaining a clean and organized office environment, adhering to health and safety guidelines.
• Assisting with event planning and coordination, including venue setup, catering, and logistics.
• Supporting the HR team with recruitment processes, including scheduling interviews, preparing offer letters, and maintaining employee records.
• Assisting with financial tasks, such as processing invoices, reconciling accounts, and maintaining financial records using accounting software like QuickBooks.

🎓 Kualifikasi & Syarat

• Minimum of 2 years of experience in an office administration role, preferably in a corporate or international setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Calendar, Meet).
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Excellent communication and interpersonal skills, with the ability to work well in a team and with clients.
• Attention to detail and a commitment to maintaining high standards of accuracy and confidentiality.
• Fluency in both English and Bahasa Indonesia is a plus.
• Ability to work well under pressure and meet deadlines in a fast-paced environment.
• Valid driver's license and reliable transportation, as the role may require occasional travel within Bali.

🛠️ Keahlian

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